MANAGED PRINT SERVICES

Managed Print Services, commonly referred to as MPS, is a service offered by print providers to assist businesses with streamlining printer management and minimizing costs associated with printing. MPS came about because the majority of organizations do not define a print strategy.

  • ↠ It's time-consuming.
  • ↠ It falls low on the priority list.
  • ↠ And lack of in house expertise


Top 6 Benefits of Managed Print Services

Because let's face it, businesses are busy, and there's always going to be something else that's more pressing than print strategy. But that doesn't mean it's not important. Not having a print strategy can cost businesses a lot of money, especially year over year.

Print costs can take up anywhere between 1-10 percent of an organization’s total revenue.

Managed Print Services is a way for businesses to outsource the day-to-day services for their print fleet including copiers , and it can be customized to meet specific needs.
Here are the top six benefits of managed print services ...



1. Strategically Manage Your Print Environment

MPS is capable of delivering advanced solutions. It's not just about focusing on your machines and usage. It's about your entire print environment. With MPS, we're able to:

  • ↠ Enable print security
  • ↠ Deliver on the mobility issues
  • ↠ Implement cost accounting initiatives


2. Adjust to Network Changes

Any network connectivity issues related to your print network are also part of your MPS program. Whether it's replaced and upgraded workstations or IP address changes for relocated equipment, we have the resources to ensure your print environment is unaffected by these changes.



3. Free UP Your IT Department

IT departments really can't afford to troubleshoot printing issues or deal with break fixes. They have more critical projects and issues that they need to be focusing on.



4. Supplies, Repairs and Maintenance Covered

MPS tracks printer use, allowing your provider to know when you're running low on toner or supplies or when you're in need of service. Supplies, on-site service and equipment replacement are covered in your MPS program with no additional charges or expenses.



5. Receive Help Desk Supplies

Under MPS, you have access to experienced, technology savvy representatives during normal business hours. They will help you work through any printing, scanning, copying, faxing and basic network connectivity issues. Additionally, an effective help desk is equipped to help you work through and adjust to new or upgraded software on your equipment.



6. Save on Print Costs

Putting a print strategy in place that effectively monitors and manages your fleet of equipment can provide your organization cost savings of up to 30 percent.



7. Other Benefits of Managed Print Services

  • ↠ Save time and improve efficiency.
  • ↠ Reduce costs and save money.
  • ↠ Improve productivity in your organisation.
  • ↠ Reduce capital expenditure and improve cash flow.
  • ↠ Reduce your environmental footprint.
  • ↠ Be more agile.
  • ↠ Improve your information security


R&S MPS Assessment - Cost Worksheet

In order for R&S to accurately present a cost savings analysis on your printing environment, we need to gather your current costs associated with all of your printing devices. Please specify an approximate amount that you’ve spent on the following items.
In the past 12 months, our Company has spent: Quantity of Printers
Rs 35500 on ink purchases for DESKJET printers 8
Rs 558500 on toner purchases for LASERJET printers 13
Rs 16000 on PARTS (Ex: drum kits, fuser kits, etc.)    
Rs 34500 on SERVICE CALLS related to printer issues    
Rs 640000 on NEW EQUIPMENT purchases/leases    
RS 12,84,500 Total amount spent in the last 12 months Rs 5097 per printer per month
Rs 5,13,800 Total Possible Savings over 1 year with R&S MPS Program @ 40% saving Rs 24466 per printer
The true cost of your current print environment allows you to see how much is being spent on printing related costs. For most organizations, this number is much higher than expected. Implementing a Managed Print Services program generally offers cost savings of up to 40%.
This information is the first step toward developing a customized solution for your print environment - to begin improving efficiencies and reducing your overall spend.

If you review your office supply bills, you may find that month after month, toner makes up a large portion of these expenses. There's no denying that toner is an expensive but necessary supply, but the fact is that many offices could improve how efficiently they use their printer toner. Below, we'll explore six ways that can better control your toner costs and lower your monthly spend.



#1 - Efficient Purchasing

You can save money by buying cartridges in bulk, opting for high-volume cartridges or, most effectively, by purchasing supplies through a print provider using a managed print agreement.



#2 - Streamlining Your Quantity of Machines

You might think that you'll go through the same amount of toner regardless of whether you have one large machine or several small ones. But, the more printing equipment you have, the higher your risk is for inefficient supply usage because of machine diversity. For example, one large machine, used by all employees, will more efficiently use its supplies than smaller machines used inconsistently by a few employees.

Additionally, personal printers tend to greatly increase the amount of toner an office uses, in part due to the fact that personal printers are less efficient, and in part because there is less accountability.
Again, working with a print provider can optimize your machine quantity and placement. A quality print provider will assess your printing needs and routines to determine the right amount of machines, as well as the size and placement for optimal equipment usage and supply replenishment.



#3 - Purchasing for a Wide Printer Variety

As briefly discussed above, this printer variety issue arises if there are multiple printers and models in your office. When you have several different printer models, it's challenging to inventory correct quantities or streamline purchases because you are buying toners for several different types of printers, each requiring unique supplies. This makes it more difficult for the person who purchases supplies because it is challenging to anticipate when supplies will be needed for each printer in your fleet. This leads to larger supply inventory, which increases your monthly costs. Keeping your printing equipment relatively uniform will aid in your cost-saving initiatives by reducing the variety of supplies needed in stock. Print providers can assist you in streamlining your equipment variety and develop an effective printer toner supply replacement process. They can offer recommendations, as stated above, on machine quantity and placement, and through a Managed Print Services program they can monitor your usage and automate toner shipment when it is needed.



#4 – Multiple Employees Ordering and Keeping Supplies

Another issue you may encounter with personal printers is employees ordering things "just in case," or grabbing toners from the most recent order and keeping them at their desk. A centralized printer and effective supply reorder strategy eliminates this issue, saving you money.

You can also address this issue by increasing accountability and designating one employee to approve and receive supply requests and place orders. For example, if personal printers are necessary in your office, you could have your key operator in charge of storing and reordering toner cartridges for the entire office or department.



#5 - Color Printing Set as Default

Color printing is much more expensive than printing in black and white. Have your printing defaults set to grayscale so your printer automatically prints in black and white, and requires an override to print in color. This gives you some control in-house over printer toner usage. A print provider can enhance that control by monitoring your supply usage, by device, allowing you to observe how individual employees or departments are using supplies.


# 6 Don't buy Printer, we give it FREE



We at R&S offer MPS in 5 different options

1. » Don't buy Printer/MFD, we give it FREE ….Pay only as much as you USE! You do NOT buy the printer/mfd/copier instead use your money in business and not waste on acquiring and owning a fast depreciating asset wh.

  • ↠ You Don't: buy the printer. We give you one FREE!
  • ↠ You Don't: worry about maintenance. We do it for FREE!
  • ↠ You Don't: worry about parts required. We do it for FREE!
  • ↠ Free on-site service .Free up gradation of printer /mfd as required . Free On-site Technical Support
  • ↠ You Don't: worry about payment. Pay only as much as you USE!
  • ↠ YOU PAY ONLY PER MONYPLANT CARTRIDGE USED


2. » Just Pay per Print …. Don't buy Printer/MFD , we give it FREE .Get Printer/MFD Free

  • ↠ Get Printer Free. Save 100% capital expense on printers. No need for tenders
  • ↠ Get Free Printer. ONLY Pay Per Print as per Meter Reading
  • ↠ Get free consumables & spares
  • ↠ Get free on-site and telephone service support
  • ↠ Free on-site service .Free up gradation of printer /mfd as required . Free On-site Technical Support
  • ↠ All range of network printers for office from low to high end.


2. » R&S Short Term Printer /MFD Rental . Don't buy Printer, we give it FREE

  • ↠ Don't buy Printer, we give it FREE
  • ↠ Available with and without operators
  • ↠ You are looking to rent a printer for a new or a temporary office
  • ↠ You are looking to rent a printer for a conference
  • ↠ You are exhibiting at an event and need to print documents on your stand
  • ↠ ou need temporary multi functional printers to help with an increased workload
  • ↠ Free on-site service .Free up gradation of printer /mfd as required . Free On-site Technical Support
  • ↠ Don't buy Printer, we give it FREE .
  •     ↪ YOU PAY ONLY FIXED AMOUNT RENTAL and get Unlimited prints
  •     ↪ YOU PAY ONLY PER MONYPLANT CARTRIDGE ACTUALLY USED .
  •     ↪ YOU PAY ONLY PER PRINT ACTUALLY MADE ON PRINTER . ONLY MONYPLANT CARTRIDGE USED
  •     ↪ SAME SCHEMES WITH AND WITHOUT OPERTOR(S)
  •     ↪ YOU PAY ONLY FIXED AMOUNT RENTAL and pre-agreed quantity of free prints per printer
  •     ↪ You get Free Printer , Service and Spare parts and even Free Operator(s)


4 » R&S annual Printer /MFD Rental . Don't buy Printer, we give it FREE

  • ↠Don't buy Printer, we give it FREE
  • ↠Available with and without operators
  • ↠You are looking to rent a printer for a new or a temporary office
  • ↠You are looking to rent a printer for a conference
  • ↠ You are exhibiting at an event and need to print documents on your stand
  • ↠You need temporary multi functional printers to help with an increased workload
  • ↠Don't buy Printer, we give it FREE.
  •     ↪ YOU PAY ONLY FIXED AMOUNT RENTAL and get Unlimited prints
  •     ↪ YOU PAY ONLY PER MONYPLANT CARTRIDGE ACTUALLY USED.
  •     ↪ YOU PAY ONLY PER PRINT ACTUALLY MADE ON PRINTER. ONLY MONYPLANT CARTRIDGE USED
  •     ↪ SAME SCHEMES WITH AND WITHOUT OPERTOR(S)
  •     ↪ YOU PAY ONLY FIXED AMOUNT RENTAL and pre-agreed quantity of free prints per printer
  •     ↪ You get Free Printer , Service and Spare parts and even Free Operator(s)


5. » R&S MASTER CARE COMPREHENSIVE PLAN

R&S WILL OFFER YOU A UNIQUE PLAN

  • ↠SIGN UP FOR SINGLE POINT MASTER VENDOR TO PROVIDE COMPREHENSIVE SOLUTION FOR ALL YOUR EXISTING PRINTER/ COPIER /MFD INSTALLED ANY BRAND ANY MODEL AT ANY OR ALL YOUR OFFICE PREMISES
  • ↠ YOU GET SINGLE SERVICE CONTACT POINT FOR GREATER CONVENIENCE
  • ↠ YOU GET A SINGLE MONTHLY BILL FOR ALL PRINTERS /COPIERS/MFD ASTER RESPONSE TIME
  • ↠ YOU GET FASTER SERVICE RESPONSE TIME
  • ↠ YOU GET SAME EXCELLENT PRINT QUALITY
  • ↠YOU GET SAME PAGE YIELD AS OEM
  • ↠ YOU GET ALL SPARES AND SERVICE REQUIRED FREE OF COST
  • ↠YOU PAY ONLY FOR ACTUAL PRINTS/COPIES /SCANS MADE AT SAME COST AS GIVEN NOW TO OEM OR OEM AUTHORISED DEALER
  •     ↪ YOU PAY ONLY PER PRINT ACTUALLY MADE ON PRINTER/COPIER/MFD. ONLY MONYPLANT CARTRIDGE USED
  •     ↪ YOU PAY ONLY PER PRINT MADE AND as per Meter Readings
  •     ↪ MAYBE YOU CAN SAVE UPTO 10% IN COSTS NOW PAID
  •     ↪ POSSIBLE TO GET ANNUAL INCENTIVE BACK END ON MEETING AGREED TOTAL ANNUAL VOLUME PRINTING AND TOTAL RUPEE BILLING DONE ANNUALLY
  • ↠NO NEED FOR ANY FUTURE CAPITAL PURCHASES OF PRINTERS /COPIERS-MFD .FREE REPLACEMENT OF ALL PRINTERS /COPIERS/MFD WHEN REQUIRED. ANY PRINTER/COPIER /MFD NEEDING REPLACEMENT IN VIEW OF R&S OR WHEN MUTUALLY AGREED UPON
  • ↠ NO NEED FOR TENDERS PURCHASING AND RESULTANT DELAYS OR NON AVAILABILITY OF NEW PRINTERS WHEN NO CAPITAL BUDGETS AVAILABLE
  • ↠NO NEED FOR DEDICATED PERSON TO ENSURE ALL PRINTERS/MFD /COPIERS INSTALLED ARE WORKING AND HAVE ADEQUATE SUPPLIES AND PARTS AT ALL TIMES